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Treasurer issues---need your input

188 Views 14 Replies 6 Participants Last post by  Lifestudent
I have a few issues with the Treasurers responsibilities and I want to get the BOD's input.

I haven't received any correspondence indicating that we have had a new member join the club since April. I know we have had new members join but for some reason Jenn has chosen not to report income to the Treasurer. In future years I think it would make things smoother for the club if the treasurer were also the membership coordinator. At least the membership applications and checks should be sent to the Treasurer.

I have not received a bank statement since February. When I submit a Treasurers report to the BOD I am stating that the information submitted is correct to the best of my knowledge. Without a bank statement to verify this then I can't do that. Bob would it be possible/feasable for Wachovia to send a duplicate statement to a different address or could we change the address of record on an annual basis so that statements are sent to the current Treasurer?

I know that some of you have expenses that you need reimbursement for. I was told by Jenn that two signatures are required on each check. Logistically speaking this is a difficult task.

I would appreciate any input or suggestions that any of you may have on any or all of these issues.

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I am with Rick. If we have a treasurer, and we do, then they should be receiving the bank statement. They are ultimately responsible for balancing the check book and writing the checks for expenses. I don't think this should be open for much debate, but if you have an opinion, lets hear it.
I agree with Charles, but I also think going forward that the membership coordinator should not have check writing capabilities...and we need to have the statements going to Rick, not Jenn.
My feelings are the Jenn should relinquish all bank activities....that is the job of the Treasurer.
I agree that Jenn should be able to take the funds...and either deposit them and or turn them over to Rick.

Charles, what kind of automation do you want?
I agree....should look into cost of the software for next year...and let it be our legacy to leave the BOD better than we found it. :D
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